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MEMO:  AP 04-16 (Final)

Last Updated: June 25, 2018

DATE: September 9, 2004 

TO: WIB Directors; WIB Chairpersons; Grant Recipients 

FROM: Lorna Joseph, Director of Program Support 

SUBJECT: Emergency Grants Funded with 25% Rapid Response Set-Aside
America's Workforce Network

Background: Sometimes there are significant layoffs in a local area, but the number of people laid off is not sufficient to justify requesting a USDOL National Emergency Grant.  In this situation it may now be possible for local boards to receive some additional funding for these workers. 

Policy: For program year 2004 through 2005 there is $1,370,848 of WIA 25% Rapid Response funds set aside for significant layoffs and/or plant closings in local workforce investment areas.  Funds may not be used to replace formula funds.  A significant layoff is one that creates a sudden need for assistance above and beyond the on-going operations of the formula-funded Dislocated Worker Program. 

There is a finite amount of funding available.  At the same time, this is not a competitive process, but hopefully a way to best serve workers dislocated in Connecticut.  Award funds will be based on a threshold.  Dislocations and numbers of people seeking services are frequently unpredictable, as are the number of requests received for funding.  In all situations, staff will review the requests, the total amount of funding available at that time and the current projects, to see what funding might be possible.  Modification of current contracts may be considered in the review process. 

Overall guidelines for this funding include, but are not limited to: 

  • This program is targeted to companies with layoffs of between thirty-five (35) and a hundred fifty (150) workers.
  • The grants are for Individual Training Accounts (ITAs), on-the-job training (OJT) and intensive training only; administrative costs will not be funded.  The cost for ITAs, OJT and classroom training (i.e. basic computer skills; remedial skills) must be in line with the board’s current policy.
  • Only 10% of the total funding amount may be used for costs other than training costs.  Specifics of the 10% funding are explained in the budget narrative.
  • Approved funding will be available in increments.
  • All participants that are funded with rapid response 25% assistance funds will be counted in the applicable local area performance measures.  Specific information on CTWBS coding will be received with the grant award.
  • In a situation where a board is seeking bridge funding, while applying for federal NEG funds, the percentage of funds other than training funds may vary from the 10% policy.

A number of criteria will be reviewed in determining what an appropriate layoff would be for state emergency funding.  These will include, but not be limited to: 

  1. The local area expected accrued expenditure rate is at least 70% of total available funds;
  2.  The number of workers being laid off and the workers' skill levels relative to the job market; 
  3. The board’s administration of previous NEGs and current performance management  accountability; 
  4. The current needs in the local job market;  
  5. The company’s eligibility for trade benefits; and 
  6. Anticipated need for start up funding while a federal NEG application is in process.

The procedure for procuring funding will be similar to that of requesting a National Emergency Grant.  The need for the grant must be established with the CTDOL.  This would include a review of the above information and surveys from the workers stating need and interest in training and post-layoff support.  If it is agreed that the circumstances warrant state funding, the board will put together a short proposal that will include:

  • Basic company information (name, address, phone, type of business, size and timing of the layoff(s);

  • A short explanation of the current situation and why funding is needed; 

  •  A timeline for the project; 

  • The estimated number of workers to be served; the estimated number of workers to receive training and/or ITAs; 

  • Any additional activities, like GED or computer classes, that may be needed; and 

  • A line item budget, including a narrative and salary information if applicable, a cumulative expenditure schedule and an implementation plan.

Once this package has been approved by the CTDOL, the board may go ahead and put together a contract package. 

This policy was sent out as an interim policy.  There was one comment submitted on the policy.  It was to include “on-the-job training” as a way the training funds may be spent.  This was added to the policy. 

An additional change is listed under “Overall Guidelines”.  After consultation with USDOL on the treatment of participants relative to performance, it was clear that all participants must be counted in the applicable local area performance measures.  These participants are to be served in the same manner as with regular formula funds. 

If you have any questions or comments, please contact Chris Sanders at (860) 263-6583.

Administrative Procedures Memos

200 Folly Brook Boulevard, Wethersfield, CT 06109 / Phone: 860-263-6000

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