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MEMO: AP 02-08
 

Last Updated: November 15, 2016

DATE: June 10, 2002

TO: WIB Directors; WIB Chairpersons; Grant Recipients

FROM: Lorna Joseph, Director of Program Support

SUBJECT: WIA 1B End-of-Year Contract Carryovers PY 2001-2002

America's Workforce Network

Policy:

DATA ENTRY:

  • As the program year draws to a close on June 30, 2002, please be sure your data entry is as accurate and up to date as possible. The cutoff date for entry of PY 2001 registrants is August 9, 2002. After August 9th, you will be unable to: exit an individual, enter a registration, and enter or close a service that occurs before 07/01/2002.
  • If your area is encountering any difficulties whatsoever with data entry, please do not hesitate to contact our office. Please be sure to use the Corrections Form attached to this memo if you have any data entry errors that need correcting through our office.
  • As you may know, we have added an exemption for reservists called to active duty (see AP 01-25 Change 1). We are also in the process of adding a barrier to employment item for in-school youth. The item is below grade level. We anticipate no other changes in data collection for PY 2002.

CARRYOVERS BY CONTRACT:

  • This office should receive the completed contract carryover list for PY 2002 from each area by June 21, 2002. All open activities for clients will be closed if their contract number is not carried over.
  • The contracts may be carried over with a new number. For example: In PY 2001, Local Area "Alpha" serves adults under contract number 032001, for PY 2002, they choose to carry that contract over, (because some adults are still being served from that contract) so they rename it for the next year as contract number 032002.
  • The contracts may also be carried over with the same number. If a local area chooses to keep the same contract number, they will need to extend the end dates of the contracts in the WI57 screen of the WIA MIS. If you choose this option, please keep in mind that it may be harder to identify which program year the client was served under.

Instructions to filling out the attached contract listing form:

  1. Beside each PY 2001 contract number, indicate yes or no in the next column to indicate whether you wish the contract number to be carried over.
  2. If the contract number is to be carried over (answer of yes), write in the new contract number for PY 2002.
  3. If the contract number is not to be carried over (answer of no), leave the last column blank.
  4. If you have a contract number that we did not include in the list, please write it in on the next available line and follow steps 1-3 again.

You should be able to begin entering PY 2002 data entry transactions on August 13, 2002.

If you have any questions regarding these procedures, please contact Stephen Litke at (860) 263-6599.

Attachments

Administrative Procedures Memos


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