MEMO: AP 01-26
June 25, 2018
DATE: August 31, 2001
TO: WIB Directors; WIB Chairpersons; Grant
FROM: Lorna Joseph, Director of Program Support
SUBJECT: Eligible Training Program and Provider List
(ETPL) Application Process
Background: As we move into the second program
year of the Workforce Investment Act (WIA), we have learned a great deal about
how to maintain the good relationship we have between state and local partners
in the One-Stop system. In keeping with this philosophy of teamwork, local
Workforce Investment Board (WIB) staff, Department of Higher Education staff,
Department of Labor staff, and the Office for Workforce Competitiveness have all
participated and continue to participate in a workgroup. The goal of this
workgroup is to develop an overall guide to policy and processes around the
maintenance, improvement and continued development of the ETPL and some
ancillary issues concerned with data collection, individual training accounts
and subsequent eligibility.
The most immediate and pressing issue was the need for
flexibility in the time frames for adding new programs to the list. The
bi-annual process that was initially developed served well for the first year,
but as time went on, the need for a more responsive system was made clear at the
local WIB level. The workgroup worked hard to modify the existing system
to address both the need to expedite this process, and to maintain a high level
of integrity within the system to ensure quality training to WIA participants in
Policy: Effective immediately, the Department of
Labor, in partnership with the local WIBs, will adhere to the following two-part
Part 1 applies to New Training Providers (and any
programs they would like to offer) applying for initial eligibility and
inclusion on the Eligible Training Program List (ETPL).
Initial training provider/WIB contact is made and vendor
wishes to list programs on the ETPL.
Lead Board (the lead WIB will be the one in which the
provider's main campus or administrative offices are located) sends the provider
Provider returns the pre-application to the lead WIB.
The lead WIB sends the provider a full application, either
A or B depending on Title IV status of the training provider.
The provider returns the completed application to the lead
WIB and copies to any Secondary Boards. (The secondary WIBs will be those
in which the programs of instruction are actually located.) The secondary
WIBs will approve the programs in their areas and communicate their decision to
the lead WIB. The data entry responsibilities will remain with the lead
WIB, while program approval and monitoring will be the responsibilities of the
The list of new training providers will continue to be
approved at the local level and at the state level with the Department of Labor
through UI Tax and Wage and Workplace review.
The lead WIB notifies the vendor of their approval status
and/or the status of the programs they wish to provide.
This process occurs every quarter beginning July 1.
The first list of PY 2001 will be on the internet October 1, 2001.
Part 2: Rolling Program Application
Those existing training providers (already listed on the
ETPL) who wish to add programs of instruction may do so at any time by filling
out a shorter application detailing the programs they wish to add and submitting
them to the secondary WIB or lead WIB, depending on location of program.
If it is a secondary WIB, they will review and approve or disapprove the program
and notify the lead WIB of their decision.
The lead WIB will add the program to the online ETPL, or
notify the training provider that the program was not approved and why.
This process will take place on a rolling basis, as needed.
We feel that this process accomplishes our goals of
protecting WIA participants, as well as providing providers flexibility and
timely responses to being on the ETPL. The pre-application, application A,
and application B are currently being revised by the workgroup. Please use
the existing applications until the new ones are issued.
Should you have any questions or concerns regarding this
policy, please contact Cynthia Cyr at (860) 263-6596 or Stephen Litke at (860)
cc: Adele DeFrancesco; Carl Olandt; Gary Pechie; Roger Therrien
Administrative Procedures Memos