MEMO: AP 01-24
November 15, 2016
DATE: July 27, 2001
TO: WIB Directors; Job Center Directors; WIB
Chairpersons; Grant Recipients
FROM: Lorna Joseph, Director of Program Support;
Nancy Calabrese, Director of Field Operations
SUBJECT: WIA Dislocated Worker File Retention,
Documentation and Release of Information
Purpose: To provide guidance on dislocated worker
file content, retention and release of information.
Policy: Dislocated worker certifications and
documented proof of eligibility should be housed in a separate file in each Job
Center according to program year. Since files must be readily available
for review by state and federal auditing staff, dislocated worker certifications
and accompanying documentation should not be commingled with counseling or any
other office files.
The local registration policy or some other document
should clearly state the process for certification of dislocated workers,
including which agency is doing certification, what should be kept in the file,
and what documentation will be sent to the agency doing registration and
completing the WIA 01.
Separate files should be kept for each certified
dislocated worker. The worker’s name and social security number should
Files must contain the following:
For your convenience, copies of the WIA-5 and forms
of acceptable documentation for dislocated worker eligibility are attached at
the end of this memorandum.
Records should be retained for three years, not
including the current program.
Questions can be directed to Steve Litke, (860)
263-6599, Cindy Cyr, (860) 263-6596 or Chris Sanders, (860) 263-6583.
- AP 00-21: excerpts on
documentation required for dislocated workers;
- AP 01-16: Guidance to WIB Areas on Client Registration and Flow
Process; the WIA 5.
Administrative Procedures Memos