MEMO: AP 01-10
January 18, 2018
DATE: March 16, 2001
TO: WIB Directors; WIB Chairpersons; Grant Recipients
FROM: Lorna Joseph, Director of Program Support
SUBJECT: Recording of Partner Service Activities in WIA
IB Statewide MIS System
Background: The new WIA reporting requirements
allow for the recording of non-WIA Title IB funded partner services when they
are a part of the individual's service plan. This issuance is to provide
you with the process and procedures for recording such activities.
Policy: Effective immediately, the WIA MIS system
has been modified to accommodate the recording of partner services that occurred
before WIA IB registration. Provided below, are instructions and examples
of how to utilize this feature of the statewide WIA IB MIS. Please
remember that partner services involve only those programs that fund activities
coordinated with the individualís WIA Title IB activities, possibly through a
formal coenrollment, by inclusion in the individualís WIA service plan or
through follow-up services.
If a participant has left WIA IB funded services, but as
part of the individual's plan of service, they are receiving partner services,
please record those services using the generic contract codes for those funding
Larry G has completed WIA IB funded intensive services
on October 31, 2000, but he began receiving another intensive service funded
under Adult Education on November 2, 2000. He completed Adult Ed on
You can record Larry's Adult Education service using the
"Other WIA Intensive Service" activity (or one that matches the description of
the activity received as closely as possible) category and use 1112_ _ for the
contract number. (Please see your WIA on IBM manual, section 1, attachment
2, page 7). In this case, Larry's exit date would now be November 9.
You can also record non-WIA IB funded activities that
occur before WIA IB registration. In the effort to provide a seamless
delivery of services to the customer within the larger WIA One-Stop environment,
we should avoid requiring the customer to go through a duplication of services
wherever possible. The Workforce Investment Act allows local areas to
record core and intensive services delivered by partner programs that were
received before the customer became a registrant in Title IB. Those
services would have to meet the local policy requirements that apply to all
individuals to move between types of services.
Mary M received core services through
Welfare-to-Work/Jobs-First funding in July and August of 2000. In
September, she is going to be registered in WIA for training services.
Mary should not have to go through more core services to be registered in WIA
In this case, you can record Mary's core service using
the "Other WIA Core Service" (or one that matches the description of the
activity received as closely as possible) activity category and use 1122_ _ for
the contract number. (Please see your WIA on IBM manual, section 1,
attachment 2, page 7).
Please do not hesitate to call Cindy Cyr or Stephen
Litke at (860) 263-6590 with any questions or concerns.