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MEMO: AP 01-10

Last Updated: November 15, 2016


DATE:
March 16, 2001

TO: WIB Directors; WIB Chairpersons; Grant Recipients

FROM: Lorna Joseph, Director of Program Support

SUBJECT: Recording of Partner Service Activities in WIA IB Statewide MIS System

America's Workforce Network

Background:  The new WIA reporting requirements allow for the recording of non-WIA Title IB funded partner services when they are a part of the individual's service plan.  This issuance is to provide you with the process and procedures for recording such activities.

Policy:  Effective immediately, the WIA MIS system has been modified to accommodate the recording of partner services that occurred before WIA IB registration.  Provided below, are instructions and examples of how to utilize this feature of the statewide WIA IB MIS.  Please remember that partner services involve only those programs that fund activities coordinated with the individualís WIA Title IB activities, possibly through a formal coenrollment, by inclusion in the individualís WIA service plan or through follow-up services.  

If a participant has left WIA IB funded services, but as part of the individual's plan of service, they are receiving partner services, please record those services using the generic contract codes for those funding streams.

For Example:

Larry G has completed WIA IB funded intensive services on October 31, 2000, but he began receiving another intensive service funded under Adult Education on November 2, 2000.  He completed Adult Ed on November 9.

You can record Larry's Adult Education service using the "Other WIA Intensive Service" activity (or one that matches the description of the activity received as closely as possible) category and use 1112_ _ for the contract number.  (Please see your WIA on IBM manual, section 1, attachment 2, page 7).  In this case, Larry's exit date would now be November 9.

You can also record non-WIA IB funded activities that occur before WIA IB registration.  In the effort to provide a seamless delivery of services to the customer within the larger WIA One-Stop environment, we should avoid requiring the customer to go through a duplication of services wherever possible.  The Workforce Investment Act allows local areas to record core and intensive services delivered by partner programs that were received before the customer became a registrant in Title IB.  Those services would have to meet the local policy requirements that apply to all individuals to move between types of services.

For Example:

Mary M received core services through Welfare-to-Work/Jobs-First funding in July and August of 2000.  In September, she is going to be registered in WIA for training services.  Mary should not have to go through more core services to be registered in WIA IB.

In this case, you can record Mary's core service using the "Other WIA Core Service" (or one that matches the description of the activity received as closely as possible) activity category and use 1122_ _ for the contract number.  (Please see your WIA on IBM manual, section 1, attachment 2, page 7).

Please do not hesitate to call Cindy Cyr or Stephen Litke at (860) 263-6590 with any questions or concerns.

Administrative Procedures Memos


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