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MEMO: AP 01-03

Last Updated: November 15, 2016

DATE:  January 5, 2001

TO: WIB Directors; WIB Chairpersons; Grant Recipients

FROM: Lorna Joseph, Director of Program Support

SUBJECT: Reallotment and Reallocation Procedures  

Introduction: This memorandum defines reallotment and reallocation processes.

It contains the following sections:

  •  Reallotment Among States
  •  Reallocation Within the State

Procedure

I. Reallotment Among States

  1. The first reallotment of funds among states will occur during PY 2001 based on state obligations in PY 2000.  The Secretary determines, during the first quarter of the program year, whether a state has obligated its required level of at least 80 percent of the funds allotted under WIA Sections 127 and 132 for programs serving youth, adults, and dislocated workers for the prior year, as separately determined for each of the three funding streams in accordance with Section 667.150 (b).  The Secretary reallots youth, adult, and dislocated worker funds among eligible states in accordance with WIA Sections 127(c) and 132(c), respectively.

  2. Procedure to Allocate Realloted Funds Received from the Secretary – From the balance remaining after state set-asides have been reserved, the CT Department of Labor will reallot funds received to eligible local areas.  The reallotment will be based upon the relative share of the prior year’s allocation to each local area(s) for the respective funding stream.

For purposes of this procedure, an eligible local area means a local area that has obligated at least 80 percent of the local area allocation for the program year prior to the program year for which the determination is made by the Secretary of Labor.

Reallotment notifications will be made by the CT Department of Labor within ninety (90) days of receipt of funds (Notice of Obligation) from the USDOL Grant Officer.

II. Recapture and Reallotment Within State

  1. During the first quarter of each program year, the CTDOL will determine whether a local area is subject to recapture for each funding stream.

  2. The document the CTDOL will base the determination to recapture will be the June 30th Financial Status Reports for the prior year.

  3. The local area will have thirty (30) days following notification of recapture to provide additional documentation for consideration, such as amended reports.  The CTDOL will verify for accuracy.

  4. For the youth, adult and dislocated worker programs, the amount to be recaptured from each local area for purposes of reallocation, if any, will be based on the amount by which the prior year’s unobligated balance of allocated funds exceeds 20 percent of that year’s allocation for the program, less any amount reserved (up to 10 percent) for the cost of administration.  Unobligated balances will be determined based on allocations adjusted for any allowable transfer between funding streams.  This amount, if any, will be separately determined for each funding stream.

  5. To be eligible to receive youth, adult or dislocated worker funds under this reallocation procedure, a local area must have obligated at least 80 percent of the prior program year’s allocation, less any amount reserved (up to 10%) for the cost of administration, for youth, adult, or dislocated worker activities, as separately determined.  A local area’s eligibility to receive a reallocation must be separately determined for each funding stream.

  6. The CT Department of Labor will reallocate youth, adult and dislocated worker funds among local areas within the state based upon the relative share of the prior year’s allocation to each local area(s) for the respective funding stream.

III. Definitions

  1. Obligations means the amounts of orders placed, contracts and subgrants awarded, goods and services received, and similar transactions during a funding period that will require payment by the recipient or subrecipient during the same or a future period.

  2. Recipient means an entity to which a WIA grant is awarded directly from the U.S. Department of Labor to carry out a program under Title I of WIA.

  3. Subrecipient means an entity to which a subgrant is awarded and which is accountable to the recipient (or higher tier subrecipient) for the use of the funds provided.

  4. Subgrant means an award of financial assistance in the form of money, or property in lieu of money made under a grant by a grantee to an eligible subrecipient.  The term includes financial assistance when provided by contractual legal agreement, but does not include procurement purchases, nor does it include any form of assistance, which is excluded from the definition of grant.

  5. Grant means an award of WIA financial assistance by the U.S. Department of Labor to an eligible WIA recipient.

Inquiries:  Questions regarding these procedures may be made to your area liaison.

Administrative Procedures Memos


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