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MEMO: AP 00-21 Change 4
 

Last Updated: November 15, 2016

DATE: September 27, 2005

TO: WIB Directors; WIB Chairpersons; Grant Recipients; Job Center Directors

FROM: Lorna Joseph, Director of Program Support

SUBJECT: WIA Eligibility Documentation for Hurricane Katrina Evacuees

America's Workforce Network

Background:  As a result of Hurricane Katrina, the workforce investment system is working with individuals who may not have the necessary identification documents that are needed to determine eligibility for WIA services.  Training and Employment Notice 7-05, sent to you under the cover of a WIA Information Memo 05-20, dated September 16, 2005, provides information to the system on identification documents for individuals to be hired.  Individuals need to access WIA intensive and training services, yet lack proper documentation as a result of being evacuated from their homes, loss or damage to personal items and records, and ongoing displacement in shelters and temporary housing. 

Policy:  WIA AP 00-21 and its subsequent changes and clarifications outline the WIA policy on registration.  Boards who wish to provide WIA registerable services to Hurricane Katrina Evacuees lacking the appropriate documentation should follow the steps outlined below: 

  1. Training and Employment Notice 7-05 asks that the workforce investment system assist these individuals in obtaining or replacing the documents for long-term and other purposes.  LWIBs should develop the capacity to support hurricane-affected individuals in applying for new documentation, both with staff assistance and on-line.  This may include obtaining copies of appropriate forms, having them available and assisting with completing them.  It may also require developing a list of key web sites designed for applying for new documents.
     
  1. Ask evacuees to guarantee that they have already sought or will seek the missing documentation and will provide the Board with those documents once secured.  LWIBs may set a deadline by which the documentation is to be secured.
     
  1. Assistance provided to evacuees in securing documentation should be recorded in CTWBS case notes, and the guarantee to seek and provide documentation as well as the deadline date for provision should be in written form and signed and dated by the customer and appropriate WIA staff person, and included in the customer’s file, as well as noted in the CTWBS case notes.

Please note: In a case where documentation is never obtained, cases notes should contain a statement in the file that describes why the documentation isn’t included. 

  1. In lieu of missing documentation that cannot be obtained readily from the individual or on-line, Self-Certification forms can be used for documentation of both general eligibility and specific program eligibility.  Each form must have some note indicating the individual’s status as a Katrina evacuee.
     
  1. Dislocated Workers may be certified on the WIA Dislocated Worker Eligibility and Certification Form (WIA-5) under #B1: “Has been terminated or laid off from employment as a result of any permanent closure of, or any substantial layoff, at a plant, facility or enterprise.”  If there is no suitable documentation available, the person should fill out a self-certification form that lists employer, address, type of business, length of service, salary at time of displacement, and any other pertinent information.  If the person qualifies as self-employed or as a displaced homemaker they may self certify based on the information required in a regular situation.  The documentation requirements outlined in #2 and #3 above also apply for dislocated workers.
     
  1. LWIBs are assured that as long as all of the requirements outlined above are followed, state compliance monitors and data validators will accepts such self-attestation statements in lieu of other policy requirements.

We will continue to provide clarification as we receive additional federal guidance or as the Boards raise additional issues.  If you have any questions, please contact Steve Litke at (860) 263-6599, Chris Sanders at (860) 263-6583, or Susan Deschamplain at (860) 263-6600.

Administrative Procedures Memos


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