MEMO: AP 00-21 Change 4
November 15, 2016
September 27, 2005
Grant Recipients; Job
Lorna Joseph, Director of Program Support
SUBJECT: WIA Eligibility
Documentation for Hurricane Katrina Evacuees
As a result of Hurricane Katrina, the workforce investment system is working
with individuals who may not have the necessary identification documents that
are needed to determine eligibility for WIA services. Training and
7-05, sent to you under the cover of a WIA Information Memo 05-20, dated
September 16, 2005, provides information to the system on identification
documents for individuals to be hired. Individuals need to access WIA
intensive and training services, yet lack proper documentation as a result of
being evacuated from their homes, loss or damage to personal items and records,
and ongoing displacement in shelters and temporary housing.
Policy: WIA AP 00-21 and its subsequent changes
and clarifications outline the WIA policy on registration. Boards who wish
to provide WIA registerable services to Hurricane Katrina Evacuees lacking the
appropriate documentation should follow the steps outlined below:
Training and Employment Notice 7-05
asks that the workforce investment system assist these individuals in
obtaining or replacing the documents for long-term and other purposes.
LWIBs should develop the capacity to support hurricane-affected individuals
in applying for new documentation, both with staff assistance and on-line.
This may include obtaining copies of appropriate forms, having them
available and assisting with completing them. It may also require
developing a list of key web sites designed for applying for new documents.
evacuees to guarantee that they have already sought or will seek the missing
documentation and will provide the Board with those documents once secured.
LWIBs may set a deadline by which the documentation is to be secured.
Assistance provided to evacuees in securing documentation should be recorded
in CTWBS case notes, and the guarantee to seek and provide documentation as
well as the deadline date for provision should be in written form and signed
and dated by the customer and appropriate WIA staff person, and included in
the customer’s file, as well as noted in the CTWBS case notes.
Please note: In a case where documentation is never obtained, cases notes should contain a
statement in the file that describes why the documentation isn’t included.
lieu of missing documentation that cannot be obtained readily from the
individual or on-line, Self-Certification forms can be used for
documentation of both general eligibility and specific program eligibility.
Each form must have some note indicating the individual’s status as a
Dislocated Workers may be certified on the WIA Dislocated Worker Eligibility
and Certification Form (WIA-5) under #B1: “Has been terminated or laid off
from employment as a result of any permanent closure of, or any substantial
layoff, at a plant, facility or enterprise.” If there is no suitable
documentation available, the person should fill out a self-certification
form that lists employer, address, type of business, length of service,
salary at time of displacement, and any other pertinent information.
If the person qualifies as self-employed or as a displaced homemaker they
may self certify based on the information required in a regular situation.
The documentation requirements outlined in #2 and #3 above also apply for
are assured that as long as all of the requirements outlined above are
followed, state compliance monitors and data validators will accepts such
self-attestation statements in lieu of other policy requirements.
continue to provide clarification as we receive additional federal guidance or
as the Boards raise additional issues. If you have any questions, please
contact Steve Litke at (860) 263-6599, Chris Sanders at (860) 263-6583, or Susan
Deschamplain at (860) 263-6600.