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MEMO: AP 00-21

Last Updated: November 15, 2016

DATE: December 21, 2000

TO: WIB Directors; WIB Chairpersons; Grant Recipients

FROM: Lorna Joseph, Director of Program Support

SUBJECT: Final WIA Eligibility Documentation Guide

Attached is the final WIA Eligibility Documentation Guide.  This revision makes a number of changes based on comments received and provides samples of various acceptable documentation items.

Additionally, we are providing the following direction as it pertains to the documentation process:

What to Document

  1. The documentation of eligibility should take place before an individual begins participation in a registerable WIA activity.
  2. All general eligibility items (social security number, citizenship, selective service and age) must be documented for all registered WIA participants.

These are the minimum documentation items necessary for an adult to receive WIA reportable core services.

  1. All youth utilizing low income and one barrier for their eligibility must have at least one low income factor and one barrier factor documented.
  2. Any youth utilizing the 5% window must have the barrier factor fully documented.
  3. All adults utilizing the priority policy factor must have this item documented.
  4. All dislocated workers must have the factor (A-D) that qualifies them as a dislocated worker fully documented.

File Retention

The participant file should contain a copy of the item(s) used to document the required item(s).

Self-Certification

The use of self-certification is a last resort, except for those individuals receiving only core services.  It should only be used if all other suggested items are unavailable or will cause undue hardship for individuals to obtain.

Please share this guide with your One-Stop Operators and other entities (or organizations) responsible for eligibility determination.  

Administrative Procedures Memos


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