MEMO: AP 00-03
June 25, 2018
DATE: June 7, 2000
TO: Workforce Investment Area Grant Recipients
(WIA Contractor); RWDB Directors; RWDB Chairpersons
FROM: Lorna Joseph, Acting Director of Operational Support
SUBJECT: Request for Payment of Workforce
Investment Act Funds and Status of Funds Report
1. Purpose: To transmit the CT WIA #6 form,
"Request for Payment of Workforce Investment Act Funds & Status of Funds
Report", instructions for its completion, and other instruction to account for
2. Procedures to Drawdown Cash by Electronic Transfer:
Local area WIA contractors shall utilize the attached CT WIA #6 to draw WIA
cash. The form is to be completed in accordance with the attached instructions.
The request shall be signed by the contract signatory or may be delegated to
another agent of the contractor. Such delegation shall be in writing, signed by
the contract signatory, and on file prior to any request for cash.
Funds requested and approved shall be deposited by
electronic transfer in an authorized bank account of the contractor. Each
contractor shall provide to the CT Department of Labor, in writing, the bank and
bank account number for deposit of WIA funds (a check marked "VOID" will be
acceptable), signed by the signatory of the contract. Areas that elect to
continue using the same account as JTPA shall confirm the bank and bank account
number in writing, signed by the contract signatory. Written confirmation is
required to be on file with the CT Department of Labor before any cash can be
Upon receipt of federal notice of obligation and agency
approval (Commissioner’s signature) of local area contracts, the CT Department
of Labor will issue a Notice of Fund Availability (NFA) to local area WIA
contractors. Funds can only be advanced upon issuance of the Notice of Fund
Availability. NFAs will be by year of appropriation, detailed by WIA funding
stream (Youth, Adult, and Dislocated Worker), and total to the approved contract
3. Procedures to Account For and Disburse WIA Cash:
WIA cash shall be drawn down and accounted for on a Year of Appropriation basis,
in accordance with generally accepted accounting principles (GAAP), the
Workforce Investment Act and Regulations, and applicable administrative
requirements and cost principles.
Cash requests shall be limited to the minimum amounts
needed and timed to be in accord with your actual, immediate cash requirements
and disbursements to carry out the WIA. All requests should be rounded to the
4. Submission: Electronic cash draw requests may
be submitted by FAX or mailed to:
FAX Number: (860) 263-6027
ATTN: Sandra Kerlew
CT Department of Labor
Business Management Division
200 Folly Brook Boulevard
Wethersfield, CT 06109
ATTN: Sandra Kerlew
CT WIA #6 cash requests should be received by the CT
Department of Labor on Monday by 4:00 p.m., including zero (0) requests, to
ensure that agency approvals are secured and deposits can be made by Thursday.
5. Action Required: Local area WIA contractors
are requested to assess their current cash request and accounting procedures for
conformance with this memorandum and make adjustments, as appropriate.
6. Inquiries: Questions regarding this memorandum
may be directed to either Carl Buzzelli at (860) 263-6012 or Sandra Kerlew at
INSTRUCTIONS TO COMPLETE THE REQUEST FOR PAYMENT OF WORKFORCE INVESTMENT ACT FUNDS
AND STATUS OF FUNDS REPORT (Rev 6/00)
SECTION I – WIA CONTRACTOR INFORMATION:
Item a. Name and Address of State Agency: Connecticut
Department of Labor, 200 Folly Brook
Boulevard, Wethersfield, CT 06109
Item b. Name and Address of Contractor: Enter your name
and address as it appears on your
Contract face page.
Item c. Request Number: Enter the sequential number of
Item d. Amount of this Request: Enter the amount
requested. This number is the same as Section II, Line 7 in Column D "Total".
SECTION II – WIA CONTRACTOR REQUEST:
Line 1. Enter your contract number for each years’
Line 2. Enter the allocation, per your NFA for each WIA
funding stream, under the corresponding column.
Line 3. Enter the prior advances received or in transit
for each WIA funding stream.
Line 4. Enter the accrued expenditures to the date of
this request in the column for each funding stream. This line is to be completed even if cash is not
being requested for a particular funding stream.
Line 5. Enter the difference of line 3 less line 4.
Line 6. Enter your estimated cash needs for the advance
Line 7. Enter the difference between line 6 less line 5.
This is the amount of your request against that funding stream’s allocation.
Line 8. Enter the sum of line 7 plus line 3.
Line 9. Enter the difference between line 2 less line 8.
Note: Each column corresponds the three (3) WIA
funding streams (Adult; Youth; and Dislocated Worker). The last column is used
to total the amounts across each line. Line 7 in Column D is to be entered at
Section I, item d "Amount of this Request".
Item e. Enter the date of this request.
Item f. Affix the signature of the authorized official.
Item g. Enter the signatories official title.
Items h., i., and j. are used when two signatures are
required on the drawdown.
Item k. For CTDOL use only.